Academic Policy

 

Policy for Encouraging Academics at Vadu Health and Demographic Surveillance System, Vadu Rural Heath Program, KEMHRC Pune

What is Vadu HDSS?

Vadu Health and Demographic Surveillance System (Vadu HDSS) was initiated in August 2002 with seed support from Bill and Melinda Gates Institute for Population and Reproductive Health, Johns Hopkins Bloomberg School of Public Health, Baltimore, USA; for establishing a demographic surveillance system in Vadu area. This grant was awarded to Dr Siddhivinayak Hirve when he returned to Pune in November 1999 after perusing his post-doctoral research at above Gates institute.  With this seed amount of about 75000 USD to be spent over a period of two years, KEM initiated establishing Vadu HDSS in August 2002.  Vadu HDSS primarily does collection of information on births, deaths, marriages and migration in a well-defined geographical area covering 22 villages in and around Vadu Budruk village in Shirur taluka of Pune district.  These demographic data are collected from the population every six months by visiting each and every household which is known as “surveillance round”.  As part of every six monthly round we also collect data on cause of death by conducting verbal autopsies of all deaths in our surveillance area which also forms core HDSS data. By virtue of being a health and demographic surveillance system, Vadu HDSS is a member of an international network of such health and demographic surveillance systems namely, INDEPTH (www.indepth-network.org ) based in Accra, Ghana. Currently, Vadu HDSS is fully supported by KEMHRC

 

Academics at Vadu HDSS

Vadu HDSS, being a community based research institute has capacities to host students to conduct studies or gain training as part of their curriculum. Vadu HDSS has been encouraging staffs to continue their education while working; right from graduation to PhD. Vadu HDSS has supported trainees doing their post graduate degree, diploma training and research projects as part of their curriculum requirement.Similarly, we support students from outside Vadu in their academics for Masters and PhD courses who may use Vadu HDSS facilities or data for their respective research projects.  These outsiders could be either associated/employed with our collaborators or could be unrelated to any of Vadu associates.

 

Student Responsibilities

In order to be able to work at Vadu HDSS the Research student has to apply using application form available on Vadu website www.kemhrcvadu.org.  Duly filled in form is to be sent to the following personnel:

  1. Vadu Administration (currently Mr Ramesh Pardeshi)- This email address is being protected from spambots. You need JavaScript enabled to view it.
  2. Officer in Charge (currently Dr Sanjay Juvekar) on This email address is being protected from spambots. You need JavaScript enabled to view it.

On receipt of a response from Vadu HDSS, the student has to submit a request letter from academic institution, study proposal and all relevant study documents to KEMHRC Adhoc committee which would decide if the proposal needs Ethics committee approval.
On approval and recommendation by Adhoc committee all documents need to be submitted to KEMHRC, Ethics Committee (EC) as per the SOP of KEMHRC-EC. (Both submissions could be done simultaneously, to save time). The committee approvals require an approximate period of 1-2 months from the date of submission.After approvals, the student should:

  • Inform administration at Vadu about probable date of arrival of student at Vadu and about required support.
  • Request support in getting accommodation (if needed)
  • Report to the administration at Vadu HDSS office on Day One of training who would direct the student to appropriate people

Pay the fees for the first year

 

Reports and Publication

  1. Student should periodically report to the mentor and yearly to KEMHRC, EC, if applicable (have mentioned ‘if applicable’ because some studies do not go to EC for approval when KEMHRC Adhoc committee advises so).
  2. PhD Students: Copies of all reports submitted to respective universities should be submitted to Vadu mentor/supervisor and to KEMHRC EC, if applicable. The final thesis should be submitted as a hard copy as well as soft copy.
  3. Master’s degree and other student’s should submit an interim report and final report along with soft copy to mentor, Vadu HDSS and to KEMHRC EC, if applicable.

We encourage students to publish their research work in peer-reviewed journals and if the student seeks support from researchers at Vadu HDSS, Vadu researcher should be a co-author. Due acknowledgements to Vadu HDSS research staff involved in data collection, training, supervision and monitoring should be given in their respective reports and publications. Citation for data use is to be strictly in the following format:

  1. For use of data in public domain- as per meta data and instructions on respective data source website.
  2. For use of data not in public domain; made available to the student because data generated under partnership with student’s academic institution: the citation should include the dataset version and all owners e.g., "Vadu HDSS Dataset <dataset name and version number> provided by the Vadu Health and Demographic Surveillance System, Vadu Rural Heath Program, KEMHRC Pune and <partner institution>"
  3. For use of data not in public domain; generated completely by Vadu HDSS and made available to the student: the citation should include the dataset version e.g., "Vadu HDSS Dataset <dataset name and version number> provided by the Vadu Health and Demographic Surveillance System, Vadu Rural Heath Program, KEMHRC Pune"

 

Academic Institution Responsibilities

An official request letter from concerned authority of academic institution should be provided to Officer In-charge, Vadu HDSS, preferably six months prior to start of student’s research work at Vadu HDSS.Following points must be included in the letter:

  1. Number of students/names
  2. Student’s basic qualification and academic records
  1. Student’s curriculum vitae
  2. Area/ topic of student’s research/dissertation/thesis
  3. Duration of the study
  4. Support to arrange for paid accommodation if required
  5. Any additional support required
  6. Name of supervisor at academic institution
  7. Request for appointing a mentor at Vadu (local mentor at Vadu is a must for all students)
  8. Need for a translator/field facilitator for students who are not able to communicate in Marathi or Hindi.

 

KEMHRC Responsibilities

  1. Provide EC approval (For students residing outside Pune- Allow soft copy submission and if possible, provide wavier for physical presence of the student)
  2. Facilitate the students visit. For foreign students, assist in Ministry of External Affairs approval procedures
  3. Provide facilities at Vadu HDSS and KEMHRC- for instance stationary (at cost), internet, computers, printing facilities etc.
  4. Facilitate at cost accommodation for students
  5. Provide certificate to students if asked for, after completion of work

 

Mentoring and Supervision

It is mandatory requirement to have a local mentor/supervisor from Vadu HDSS. Assigned mentor is responsible for following activities:

  1. Introducing the student to Vadu research and administration team and help with logistics wherever possible
  2. Support in drafting and finalization of research topic
  3. Facilitate and Liaison/ coordination with Officer-in-Charge and KEMHRC EC
  4. Scientific /technical support to student wherever needed
  5. Guidance for finalization of protocol and or plan
  6. Scientific/ technical supervision for rational and ethical conduct of study and analysis and report writing
  7. Supporting student in achieving scientific goals/ milestones e.g. timely completion of tasks, reporting etc.

As of August 2014, we have the following people for mentoring and supervision of students interested in public health research:

Sr. No. Name Available for mentoring/supervising Graduate/Masters/PhD students
01 Sanjay Juvekar All above
02 Rahul Athale All above (only Information Technology)
03 Anand Kawade Graduation/Masters
04 Tathagata Bhattacharjee Graduation/Masters
05 Pallavi Lele Graduation/Masters
06 Hanif Shaikh Graduation/Masters
07 Lalitkumar Gupta Graduation

 

 

Data ownership and usage

All data generated at Vadu HDSS remains the property of Vadu HDSS. However, as primary data generators, students could have access to data. Usage of data for purpose other than mentioned in application form needs to be approved by Officer In Charge Vadu HDSS. Students should submit all raw data, final clean data and programs written for during data analysis for archival at Vadu HDSS.

 

Fee Structure

PhD Students:

  • Indian Students: Rs. 10000/year
  • Foreign Students: USD 500/year

Masters student:

  • Indian Students: Rs. 5000
  • Foreign Students: USD 100

Graduates and Undergraduates:

  • Indian Students: Rs. 1000
  • Foreign Students: USD 20

Fees to be paid to KEM Hospital Research Centre, Pune on approval of student’s proposal by Adhoc committee or KEMHRC EC and before student arrives at Vadu HDSS. For PhD, fees could be paid annually at the beginning of academic year.

 

Who manages academics at Vadu HDSS?

  1. Officer in Charge, Research at Vadu (currently Dr Sanjay Juvekar).
  2. Project Manager, Vadu HDSS (currently Mrs Pallavi Lele).
  3. Project Manager, Clinical Research Study (currently Md Hanif Shaikh, BRV Rota study)
  4. Director, KEM Hospital Research Centre, Pune (currently Dr V S Padbidri)

 

Who is responsible for decision making as regards academic opportunities at Vadu HDSS?

  1. Officer in Charge, Research at Vadu (currently Dr Sanjay Juvekar)
  2. Project Manager, Vadu HDSS (currently Mrs Pallavi Lele)
  3. Project Manager, Clinical Research Study (currently Md Hanif Shaikh, BRV Rota study)
  4. Director, KEM Hospital Research Centre, Pune (currently Dr V S Padbidri)

 

Who is the final authority taking decisions on all Vadu HDSS academic issues?

Director, KEM Hospital Research Centre, Pune (currently Dr V S Padbidri)

 
 

Click here to download application form

For SOP of KEMHRC Ethics Committee kindly send your request to This email address is being protected from spambots. You need JavaScript enabled to view it.

Important note: Getting associated with Vadu HDSS as a student/scholar does not give status of an employee of Vadu HDSS, KEMHRC in any form, to the student. Student/Scholar must ensure that, if provided academic opportunities at Vadu HDSS; he/she will not misuse any kind of association for Vadu data. In case of loss, theft or damage of institutional property during the student’s tenure at Vadu, the student remains responsible for compensation to KEMHRC Pune.

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